Category Archives: Hotmail

Painlessly switch from Google Apps to Microsoft Live.com. Part 1:Email with Outlook.com

google-to-microsoft

Just a back story: I did attempt to move my custom domain to Microsoft’s service awhile back and it was not friendly nor did it look like it was actively supported at the time, so I decided to stick with Google until now. Microsoft uses a service called domains.live.com to handle custom domains routed to live services, such as Hotmail.com(outlook.com), profiles, calendars, etc. Instead of using a live.com or hotmail.com or outlook.com, msn.com or passport email address, you can use your own purchased domain to utilize their services. Since I am using all MS products now (laptop, phone, surface and xbox), I thought it was the time to try it again. Heck, maybe things have improved since 4 years ago.

Prep your gmail settings to ensure that you have “Pop” enabled to download all mail.

Log into gmail.com and go to the Gear -> Settings -> Forwarding and POP/IMAP

Set to “Enable POP for all mail”

Gmail POP

 

Go to http://domains.live.com and log in with your Primary Microsoft Account, or create a new one if you don’t have one. I suggest picking an outlook.com account.

 

Custom Domains

 

Add a custom address and make sure “Setup outlook.com for my domains” is selected

 

Add Domain03-conifrm-add

 

Verify the ownership by adding a MX and TXT record with your custom domain registar or host dns

04-provide-ownership

05-prove-ownership2

 

Copy the MX and TXT records enter them into your DNS / MX settings. For me, I use FreeDNS to manage my records. I simply replace what I had there for my Google Apps records.

06-add-txt-record 07-add-mx-record

 

Once verified, select your Active domain and add a new member account

08-verified

09-create-email

 

Now, logout and login into outlook.com with the new account you created to confirm your new account.

 

10-verify-new-email

 

Once in, it is time to add you Google email so we can import your messages.

Go to Gear -> ” More mail settings” -> “Your email accounts”

11-more-mail-settings

12-your-email-accounts

 

Add a send and receive account, for your Google hosted email. 13-send-recieve-account

 

 

Name the account something other than your existing email, like steve-old@domain.com

14-gmail-credentials

 

Tell it to move all mail to your inbox. btw. this will retrieve all mail (inbox and sent) and place it into your inbox.

15-choose-inbox

Let it retrieve all your email.

For me, I let it go overnight.

Clean-up Outlook.com Inbox

Google puts all mail (inbox and sent) together and adds flags to them to seperate them into virtual folders. When you import your mail into outlook.com, it will get all mail (inbox and sent) and import it into your outlook.com inbox.

  1. Once all the mail is retrieved, do a sweep and move all messages from you (your email account), to your sent folder.
  2. Select all email in each folder and choose all records, then mark as read.

Ending

At some point, Google will no longer receive your emails because of the MX record changes and your outlook will no longer fetch them (new mail) as the mail will be coming directly to you new outlook email.

 

Notes:

You will get an error on the account status page, because it cannot send a verification email to the temp email you set up in 8.3. You can ignore this as you wont be sending from this account anyways.

15-verification-error

16-verification-error2

 

Import contacts in CSV format to Windows Hotmail

Contacts to Hotmail

Now-a-days everyone is linking accounts and data, rather than keeping them in sync. So if you have multiple accounts with an addressbook or contact list, it makes it hard to keep them up-to-date, especially once you unlink them.

1. First export your contacts from your program or web app of choice. For me it was Google’s Gmail.
2. Then from Hotmail, click on Contacts, Manage, then Import.
3. Remember, clicking on an app will link the contacts, not sync. We must choose ‘Outlook’, which will take you to an upload form.

4. Browse and attach your csv and upload.

5. After the upload is complete, you will have the option to merge duplicate contacts.